Simplify your life with these 12 Personal Information Management – PIM tips.
The numbers of distractions that interfere with your lives have grown radically over the last few years. Distractions in the form of information, are poised to get much more complicated and voluminous in the future. The main problem is that you are expected to do it all. Read it all. Be it all. When you are distracted, it causes unnecessary stress and makes you less effective and less productive in your work life and your personal live.
International Data Corp – IDC and EMC predict * that by 2020 we will have 44 times the amount of data hitting us as we do now. You need to get this under control now. We as individuals need to “Tame the data Deluge” in our personal lives. It will only get more complicated going forward.
Simplify your life by following these simple tips:
1.) Set a schedule for routine tasks that you do every day. Snail mail, e-mail, reading, scheduling,
2.) Eliminate distractions for short bursts of focused activity to get done what you need to get done. On schedule.
3.) Go through your e-mail and eliminate unnecessary e-mails. In Microsoft Outlook you can set up “Rules” to handle individual e-mail that you receive. In effect automatically sending them into a folder and getting to them at your leisure. OR getting to them when you have a group that should be handled all at once.
4.) Make use of your SPAM filters. Those messages will be collected within your SPAM folder. Make sure you periodically scan that file to make sure that an important message has not been mis-appropriately moved there.
5.) Make and keep lists and combine like type tasks.
6.) Make an electronic calendar and follow it. Keep this handy on your phone.
7.) Key repeatable lists and keep them in a readily available place – Like in your phone, notebook, or system.
8.) Make a plan on how to tackle tasks: Break them into smaller pieces and execute your plan on a daily basis. Eventually you realize that the task is done and you feel great about it.
9.) As Nike says “Just do it”. The best way to get something done is to do it yourself.
10.) As stated before, simplify your life by eliminating clutter. Cancel hard copy newspapers, magazines, and other hard copy subscriptions and go electronic.
11.) Set up a browser with Bookmarks for your specific interests. If you want the news… go to this major Metro newspaper link: http://newslink.org/metnews.html
12.) For just about any news, business, tools, travel and or entertainment, go to http://www.ceoexpress.com/default.asp
Just take one unproductive habit, change it, optimize it and then move on to the next one.
Call to Action:
A.) Simplify and streamline in any way you can.
B.) Just do it. It will make it easier in the future.
C.) Please let me know if you have any tips for “Taming the Data Deluge”
Your Personal Information Management Coach